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DoseID: An affordable, effective, and staff friendly Dose Monitoring Solution

DoseID is an affordable, turn-key CT Dose Monitoring service for hospitals, health systems, imaging centers, and physician practices. Our DoseID service leverages your participation in the ACR’s Dose Index Registry to comply with The Joint Commission’s requirements to create Expected Dose Ranges for every study and then identify individual exams that exceed their expected range; and, it does so with little daily impact on staff and without having to purchase an expensive third-party solution.

  • Does your current solution require you to pay large annual maintenance fees or have dedicated staff to operate it?
  • Is your current solution complex and difficult to use, often to the point it goes unused? 
  • Is department management and/or staff frustrated with your current solution? 
  • Is your department struggling to understand or meet the Joint Commission’s requirement to establish expected dose ranges for every CT exam, identify studies that exceeded the upper threshold, and then review and analyze CT dose incidents – incidents? 
  • Would you like a less expensive solution that actually provides you with actionable information your staff can use?

If you answered “yes” to any of the above questions take a look at our DoseID program. We provide a yearly service at a cost less than many facilities spend in 1 to 3 months on other solutions, and we do most of the work for you. No hardware or software to purchase; no upfront costs; and, no long-term commitments. 

Our DoseID program is one of the most cost-effective and user-friendly CT dose optimization programs available designed to meet the Joint Commission’s dose incident identification requirements. We are able to do this because we leverage your participation in the ACR’s Dose Index Registry.  The DIR is a powerful tool, yet many facilities fail to grasp its utility or take advantage of it. We help you leverage your participation in it to optimize your doses and meet TJC’s requirements, and do so at a fraction of the cost of other programs.   

Don’t misunderstand – the expensive third-party platforms are wonderful products, particularly for health systems with large budgets and the staff to use them. I would never discourage anyone from purchasing one if they have the resources to purchase and use them. However, that is not the world many small to mid-sized community hospitals find themselves in today. DoseID is designed to meet the needs of facilities that want an effective program, but one which is also affordable and easy to implement and understand.   

Our DoseID service requires no up-front costs, no hardware or software to buy, and there are no annual maintenance or support fees to pay. Because this is a service, we do the work for you and work directly with staff to identify dose reduction opportunities. Simple, but very effective. Click here to see what our customers are saying.

For more information visit www.doseregistry.com or email me by clicking here.  

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Free 2 CE course: “Using the DIR to Implement an Effective CT Dose Monitoring Program and Meet The Joint Commission’s Dose Incident Identification Requirements.”

I just published the FREE independent study course I wrote of earlier titled “Using the DIR to Implement an Effective CT Dose Monitoring Program and Meet The Joint Commission’s Dose Incident Identification Requirements. The course consists of a 100 minute video presentation followed by a 16 question exam.  Registered Radiologic Technologists successfully completing the course will earn 2 CE credits.  However, anyone interested may take the course without taking the exam.  The course is available at www.doseregistry.com

Click on the Course title in the Featured Course menu along the right border.

Note: Users wishing to enroll in the course should first create an account on the website, then login and enroll in the course.    

In this course, I share with you

  • Why dose monitoring is important;
  • 4 of the most useful DIR Reports and how to generate them, including the new Interactive reports;
  • Tips to make Exam Name mapping easier, including how to use the Bulk Mapping option;
  • Success stories others have had using this approach, which provides additional insight for using the DIR;
  • Advice on assigning User Roles; and,
  • How to use the DIR to meet TJC’s Dose Incident Requirement without the need for expensive third-party dose monitoring systems.

As you will hear, the Dose Index Registry is a powerful tool. We only need to understand how to use it and what it is telling us.  At the end of this course you will have enough information to implement an effective, low cost dose monitoring and optimization program at your facility.  My real objective is to have Radiologic Technologists BECOME LEADERS in dose reduction within their institution.  The success stories you will hear are technologist-generated success stories which, in many cases, were then broadly shared within their organizations. 

Please share this with your management and technical staff if they would like to learn more about how to use the Dose Index Registry to reduce CT doses and implement a low-cost, yet effective CT dose optimization program and/or meet TJC’s Dose Incident Identification requirements, or simply want free CE.  If  you are a member of a state chapter or national association feel free to share it with them as well.  The course if free for all. 

Sincerely,
Mike Bohl
Dose Registry Support Servicers
mbohl@doseregistry.com

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About the speaker:  Michael Bohl founded Dose Registry Support Services in 2015 to support Radiology Departments’ use of the Dose Index Registry to optimize doses and meet The Joint Commission’s mandate to identify and review Dose Incidents.  Mr. Bohl is a nationally recognized speaker and has extensive experience in radiology group, imaging center, and hospital management.  He has authored several articles, including an article titled Meeting The Joint Commission’s Dose Incident Identification and External Benchmarking Requirements Using the ACR’s Dose Index Registry published in the August 2016 edition of the Journal of the American College of Radiology.  For more information see Mr. Bohl’s LinkedIn profile, visit www.doseregistry.com, or email us by clicking here.

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Dose Reduction Success Stories

I want to share some exciting information concerning one of our client’s dose reduction successes. I recently completed an analysis of this site’s doses (Total CTDIvol) from 2013 through YTD 2019. This is interesting because during this time period the equipment did not change.

The chart below illustrates what can be accomplished using the ACR’s Dose Index Registry to lower doses over time. The blue column represents the baseline – the average Total CTDIvol for that RPID in 2013, the site’s first year it participated in the DIR. Each column to the right represents the average Total CTDIvol for each subsequent year for that RPID through Q3 2019.

Dose Reduction Successes: The first two sets of columns above show that this client, with our help, has reduced their average Total CTDIvol for their CT Chest studies in 2019 to less than 80% of what it was in 2013, and its average Total CTDIvol for their CT Brain w/o contrast studies in 2019 to about 60% of what they it was in 2013. The chart also shows that their average Total CTDIvol for their CT Neck, Aorta w/ Lower Extremity Angio, Lower Extremity w/o contrast, and IAC studies in 2019 are about 45%, 55%, 40%, and 50% lower, respectively, than they were in 2013. Overall, when reviewing the entirety of the work done at this site each year, the average Total CTDIvol per study in 2019 is about 75% of what it was in 2013.

This chart also illustrates the continuing focus this site placed on this project. Note that, with the exception of the CT Neck, most studies’ Total CTDIvol were reduced gradually. This is illustrative of the site’s continued and long term focus on dose reduction: The management and staff didn’t just look at the process as “one and done;” they looked at this as a long-term process, and continued to look for ways to optimize their doses.

In the end, this is their department’s success story. Using this information, the site is able to show that the radiology department is taking the lead on an important patient safety initiative, and get the recognition they deserve within their institution. Dose Registry Support’s role in this was not to do this work for them: Our role was to help staff understand the DIR, identify where the dose reduction opportunities were, and to point them in the right direction. At the end of the day, this process must be lead by the staff and management on site, working with their radiologists and medical physicists, in order to be successful. Without department/staff leadership, it can’t succeed.

If your site is struggling to use the DIR, Dose Registry Support Services can help. We can make the DIR easy and understandable, and do so at a very low cost. While nothing guarantees success – we are confident we can help those who are motivated and want to succeed.

Contact us for more information. If you are attending RSNA 2019 and would like to meet and discuss our services, we can do so.

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DIR Webinar Describing Dose Reporting Format Changes

Webinar: The DIR is hosting a webinar at 1:00 p.m. CDT on the 29th to review their new reporting formats. Dose Registry Support Services encourages DIR facilities to register for this webinar by clicking on the following link: https://attendee.gotowebinar.com/register/2608624724178001666

Details: Effective this reporting period, the NRDR has significantly changed the dose monitoring reports it provides to their enrolled facilities: The NRDR has replaced the hard-copy, color-coded Excel Aggregate Reports with a corresponding set of Interactive Aggregate Reports. The new, Tableau-based, Interactive Aggregate reports offers facilities unprecedented near real time and flexible access to their data in ways the fixed, hard-copy Excel worksheets simply could not.  These changes will alter the general nature of what facilities receive directly from the DIR and what facilities will be responsible for generating themselves.

Dose Registry Support Services believes these are positive changes: The new Tableau-based reports have advantages that the fixed, hard-copy Excel worksheets did not have (albeit the hard-copy reports were easy to understand and use).  Having used the Interactive Reports for some time now, we find them incredibly useful, but they are not without a learning curve.

The challenge: The new report format requires facilities to self-generate some of the reports the most useful reports that were previously compiled and sent directly to them. Some facilities may find having to self-generate some of the reports inconvenient and somewhat confusing, at least without some guidance.

Webinar: To that end, the DIR is hosting a webinar at 1:00 p.m. CDT on the 29th to review the new reports.  Dose Registry Support Services encourages its clients, customers, and friends to register and attend the webinar, by clicking on the link in the first paragraph above.

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Dose Registry Support Services: Are you looking for a CT Dose Monitoring solution or frustrated by the complexity of your current solution? Is your current solution confusing to the point of non-use? If so, please consider DoseID.

DoseID is an affordable, turn-key CT Dose Monitoring service for hospitals, health systems, imaging centers, and physician practices. Our DoseID service leverages your participation in the ACR’s Dose Index Registry to comply with TJC’s mandate to create Expected Dose Ranges for every study the identifies individual exams that exceed their expected range, and it does so with little daily impact on staff and without having to purchase more expensive third-party solutions.

  • Is your department struggling to understand or meet the Joint Commission’s requirement PI.02.01.01 requiring facilities to establish expected dose ranges for every CT exam, identify studies that exceeded the upper threshold, and then review and analyze CT dose incidents – incidents when the actual total dose exceeded your facility’s dose threshold for that exam? 
  • Did your facility purchase an expensive third-party platform only to discover it is too complex and difficult to use, often to the point it goes unused? 
  • If your facility purchased a third-party platform did it have to hire dedicated staff just to use it, or are you struggling to keep staff trained to use it?
  • Is your department still trying to meet this requirement on your own, but finding it difficult and time consuming? 
  • Is department management and/or staff frustrated with your current solution? 
  • Is your facility spending more than $4,000 per year?
  • Would you like a less expensive solution that actually provides you with actionable information your staff can use?

If you answered “yes” to any of the above questions take a look at our DoseID program.  We provide a yearly service at a cost less than many facilities spend in 1 to 3 months on other solutions, and we do most of the work for you.  No hardware or software to purchase; no upfront costs; and, no  long-term commitments. 

Our DoseID program is one of the most cost-effective and user-friendly CT dose optimization programs available designed to meet the Joint Commission’s dose incident identification requirements. 

We are able to do this because we leverage your participation in the ACR’s Dose Index Registry.   The DIR is a powerful tool, yet many facilities fail to grasp its utility or take advantage of it.  We help you leverage your participation in it to optimize your doses and meet TJC’s requirements, and do so at a fraction of the cost of other programs.   

Don’t misunderstand – the expensive third-party platforms are wonderful products, particularly for health systems with large budgets and the staff to use them.  I would never discourage anyone from purchasing them if they have the resources to purchase and use them. However, that is not the world many small to mid-sized community hospitals find themselves in today.  DoseID is designed to meet the needs of facilities that want an effective program, but one which is also affordable and easy to implement and understand.   

Our service requires no up-front costs, no hardware or software to buy, and there are no annual maintenance or support fees to pay. Because this is a service, we do the work for you and work directly with staff to identify dose reduction opportunities. Simple, but very effective. Click here to see what our customers are saying.

For more information visit www.doseregistry.com or email us by clicking here

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DoseID – Affordable Joint Commission Compliant CT Dose Monitoring Solution

Are you looking for a CT Dose Monitoring solution or frustrated by the complexity of your current solution? Is your current solution confusing to the point of non-use? If so, please consider DoseID.

DoseID is an affordable, turn-key CT Dose Monitoring service for hospitals, health systems, imaging centers, and physician practices. Our DoseID service leverages your participation in the ACR’s Dose Index Registry to comply with TJC’s mandate to create Expected Dose Ranges for every study the identifies individual exams that exceed their expected range, and it does so with little daily impact on staff and without having to purchase more expensive third-party solutions.

  • Is your department struggling to understand or meet the Joint Commission’s requirement PI.02.01.01 requiring facilities to establish expected dose ranges for every CT exam, identify studies that exceeded the upper threshold, and then review and analyze CT dose incidents – incidents when the actual total dose exceeded your facility’s dose threshold for that exam? 
  • Did your facility purchase an expensive third-party platform only to discover it is too complex and difficult to use, often to the point it goes unused? 
  • If your facility purchased a third-party platform did it have to hire dedicated staff just to use it, or are you struggling to keep staff trained to use it?
  • Is your department still trying to meet this requirement on your own, but finding it difficult and time consuming? 
  • Is department management and/or staff frustrated with your current solution? 
  • Is your facility spending more than $4,000 per year?
  • Would you like a less expensive solution that actually provides you with actionable information your staff can use?

If you answered “yes” to any of the above questions take a look at our DoseID program.  We provide a yearly service at a cost less than many facilities spend in 1 to 3 months on other solutions, and we do most of the work for you.  No hardware or software to purchase; no upfront costs; and, no  long-term commitments. 

Our DoseID program is one of the most cost-effective and user-friendly CT dose optimization programs available designed to meet the Joint Commission’s dose incident identification requirements. 

We are able to do this because we leverage your participation in the ACR’s Dose Index Registry.   The DIR is a powerful tool, yet many facilities fail to grasp its utility or take advantage of it.  We help you leverage your participation in it to optimize your doses and meet TJC’s requirements, and do so at a fraction of the cost of other programs.   

Don’t misunderstand – the expensive third-party platforms are wonderful products, particularly for health systems with large budgets and the staff to use them.  I would never discourage anyone from purchasing them if they have the resources to purchase and use them. However, that is not the world many small to mid-sized community hospitals find themselves in today.  DoseID is designed to meet the needs of facilities that want an effective program, but one which is also affordable and easy to implement and understand.   

Our service requires no up-front costs, no hardware or software to buy, and there are no annual maintenance or support fees to pay. Because this is a service, we do the work for you and work directly with staff to identify dose reduction opportunities. Simple, but very effective. Click here to see what our customers are saying.

For more information visit www.doseregistry.com or email us by clicking here

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Free Course: Fluoroscopic Dose Optimization: Tools and Techniques for Pediatric and Adult Patients

I created a course titled “Fluoroscopic Dose Optimization: Tools and Techniques for Pediatric and Adult Patient” and am making it available to anyone wishing to use it for free. The course is designed to meet The Joint Commission’s annual training requirement for physicians and technologists.

It covers and/or provides links to the following information:

• Radiation dose optimization techniques and tools for pediatric and adult patients addressed in the Image Gently® campaign; and,

• Safe procedures for operation of the types of fluoroscopy equipment they use.

Upon completion of this course the participant will receive a certificate of annual training for Joint Commission verification purposes.

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CT Dose Monitoring:  Are you frustrated by your current CT Dose Monitoring system? Is it difficult or hard to use? Dose Registry Support Services makes dose monitoring understandable and easy. We leverage your participation in the Dose Index Registry (DIR) to provide a cost effective, comprehensive and Joint Commission compliant dose program. No hardware or software to buy, no long-term commitments, and for the most part, we do the work for you and provide you with the information you need. Most facilities pay less than $5,000 per year, but derive benefits far in excess to what they are currently receiving from much more expensive systems. We make dose monitoring understandable and easy.

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DIR Corporate-level Aggregate Reports Are Back- Update

As I wrote previously, access to Corporate level Aggregate DIR reports were several restricted after the NRDR changed the organizational structure for facilities submitting data.  One of the biggest changes was the establishment of the “Corporate” account under, and to, which all child sites would be assigned.  Initially, the Corporate level Aggregate reports were not available to anyone.  A few weeks later they become available, but only to those with Corporate level access. 

Post transition, each site still had access to its set of Aggregate reports.  Site level Aggregate reports show how that site compares to other similar facilities, regionally and by type of facility. However, immediately post transition, the Corporate (formerly Master) level Aggregate reports at  were no longer available.  Corporate level reports are particularly useful for multi-site facilities because they providea glimpse of how doses for any given RPID compare between child sitefacilities.

I am pleased to inform my clients/readers/followers that that DIR Corporate level Aggregate reports are back and available to Registry and Facility Administrators!  Simply choose the Corporate level account in the site selection menu, then select Corporate Account Aggregate Reports from the left menu.

As always, Dose Registry Support Services offers cost-effective DIR support. 

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DIR Corporate-level Aggregate Reports Are Back

Several months ago the NRDR changed the organizational structure for facilities submitting data.  One of the biggest changes was the establishment of the “Corporate” account under, and to, which all child sites would be assigned.  Post transition, each site still had access to its set of Aggregate reports.  Site level Aggregate reports show how that site compares to other similar facilities, regionally and by type of facility.  However, immediately post transition, the Corporate (formerly Master) level Aggregate reports at  were no longer available.  Corporate level reports are particularly useful for multi-site facilities because they provide a glimpse of how doses for any given RPID compare between child site facilities.

The good news is that Corporate level Aggregate reports are back!

The challenge may be in getting set up with the authority to view them.  From what it appears, being a Registry Administrator at the Child Sites does not provide access to them.  it appears users will need access to the Corporate level account.  Even Child Site DIR Registry Administrators don’t seem to have access to the Aggregate reports.  I will follow up with the NRDR and see what access options are available.

In the meantime, if your facility is struggling to use the DIR effectively to meet the Joint Commission dose incident identification requirements, or in efforts to establish a general dose reduction program, Dose Registry Support Services can help.

 

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Meeting TJC’s 2019 Fluoro Dose Monitoring & Review Requirements – We Can Help

Effective January 1, 2019 The Joint Commission (TJC) is requiring TJC accredited facilities to establish expected fluoroscopy dose or fluoro time levels, record each study’s reference air-kerma dose (or fluoro times and number of films if the unit is not air-kerma enabled), and review any study that exceeds it expected limit.  TJC also sets out minimum medical physicist testing of fluoro equipment, ongoing education requirements for all fluoroscopy operators (including radiologists).

Dose Registry Support Services is able to assist facilities comply with these requirements by provide a set of draft policies addressing TJC’s new requirements and help managers with the details.   For more information on how we can help your facility meet TJC’s Fluoroscopy an/or CT Dose Incident Identification requirements contact us by clicking here.

If your facility is struggling to understand or use the ACR’s Dose Index Registry to monitor CT doses, we can help